Deutsch Intern
  • 50-jähriges Jubiläum des Rechenzentrums
Information Technology Centre

Privacy information for Adobe

Basic information

Controller

Julius-Maximilians-University Würzburg
(Statutory body under public law)

Its president represents the university.

Sanderring 2, 97070 Würzburg

Phone: +49(0)931-31-0
Fax: +49(0)931-31-82600

Contact details of the data protection officer

Data Protection Officer of the Julius-Maximilians-University Würzburg
Sanderring 2
97070 Würzburg
Phone: +49(0)931-31-0
E-Mail: datenschutz@uni-wuerzburg.de

General

With regard to the processing of your personal data, you, as a data subject, have the following rights under Art. 15 e.g. GDPR to:

  • You can request information  about whether we process personal data from you. If this is the case, you have the right to information about these personal data as well as to other information related to the processing (Art. 15 GDPR). Please note that in certain cases this right of access may be limited or excluded (see in particular Art. 10 BayDSG).
  • In the event that personal data about you is no longer (no longer) accurate or incomplete, you may request a correction  and, if necessary,  completion of such data (Art. 16 GDPR).
  • If the legal requirements are met, you can request the deletion of your personal data (Art. 17 GDPR) or the restriction of the processing of this data (Art. 18 GDPR). However, the right to erasure under Art. 17 sec. 1 and 2 GDPR does not exist, among other things, if the processing of personal data is necessary for the performance of a task. This is in the public interest or is in the exercise of official authority (Art. 17 sec. 3(3) (b GDPR).
  • If you have consented to the processing or if there is a contract for data processing and the data processing is carried out by means of automated procedures, you may have the right to data portability  (Art. 20 GDPR).
  • If there is an international transfer of personal data without the basis of an adequacy decision of the EU Commission, you have the right to obtain a copy of the contractual guarantees upon request to us.
  • You have the right to complain to a supervisory authority within the meaning of Article 51 GDPR about the processing of your personal data. The Bavarian State Commissioner for Data Protection, Wagmüllerstraße 18, 80538 Munich, is responsible for the supervisory authority for Bavarian public authorities. In addition to the right of complain, you may also seek for a judicial remedy.

Withdrawal of consent

Insofar as the processing is carried out on the basis of consent, you have the right to withdraw your consent at any time. The revocation only works for the future; that is, the revocation does not affect the legality of the processing carried out on the basis of the consent until the revocation.

Right to object (article 21 GDPR)

For reasons arising from your particular situation, you can also object to the processing of personal data concerning you by us at any time (Art. 21 GDPR). If the legal requirements are met, we will no longer process your personal data.

The obligation to archive with its precedence over the deletion remains  unaffected in the context of limits for the deletion of data.

Purposes of the processing

Access and use Adobe Creative Cloud Pro as a teaching, research, and administrative tool.

This includes the use of the licensed products and services, static evaluations, provision of updates, ensuring information security, and technical and customer support.

Legal bases of the processing

  • For the statistic article 6.1.e GDPR in conjunction with article 4 BayDSG (Art. 10 BayHSchG)
  • For teachingarticle 6.1.e GDPR in conjunction with article 4 BayDSG (Art. 55 Abs. 2 BayHSchG)
  • For employees and civil servants:
    • article 6.1.b GDPR in conjunction with article 4 BayDSG (§ 106 Gewerbeordnung)
    • article 6 1. c and e GDPR in conjunction with article 4 BayDSG (Art. 33 Abs. 5 GG)
    • article 6.1.c GDPR in conjunction with section 3a Abs. 1 ArbStättV
  • For students and other members of the university and guests Art. 6.1.e GDPR in conjunction with article 4 BayDSG (i.a. article 2 BayHSchG)
  • For communication partners and persons mentioned in the documents Art. Art. 6.1.e GDPR in conjunction with 4 BayDSG (i.a. article 2 BayHSchG).

Legal bases for disclosure to Adobe (beyond Adobe as data processor) 

  • For the licensing and support Art. 6.1.b GDPR
  • For product usage statistics and content analysis for machine learning and services based on it). Art. 6.1.e GDPR in conjunction with article 5 Abs. 1 S. 1 Nr. 2 BayDSG

Provision obligation

The provision of master data is required for use. In addition, usage data is generated during use. The cooperation for a quality management results from Art. 10 BayHSchG.

Categories of personal data

  1. Account data
  2. Documents and images, including their content and metadata
  3. Access and log data (traffic data, control data, device information)

Recipients

International flow of personal data and safeguards

Limits for the deletion of the different categories of data

1.-2. After omission of the necessity
3. Regularly after 90 days, as long as the data is for license assignment, has not been anonymized or a support case exists

Further processing with Adobe as controller

In addition, Adobe Systems Software Ireland Limited processes a controller, 

  • Use of Adobe applications,
  • Content analysis for machine learning and services based on it,
  • Support for products and services,
  • Adobe interest-based advertising,
  • Provision of Adobe websites,
  • Use of Adobe Experience Cloud.

The following information is provided by Adobe:

Furthermore, Adobe offers some privacy options.